A. GENERAL POLICY
Registration opens two (2) weeks before beginning of classes every semester/or as announced, and closes on the day regular classes begin.
A student is officially enrolled only after he/she has paid in full or has made arrangement for payment on installment basis the tuition and other fees for the entire semester or school year, and has completed the enrolment process.
Certificate of Registration must have been validated by the Enrolling Officer for a student to be considered officially enrolled.
Care should be exercised specially with pre-requisite courses. Any subject not listed in the Certificate of Registration is not officially enrolled and will not be given credit, even if an instructor may have given a student permission to attend the subject for which a grade may have been earned.
All freshmen college students are required to enroll in one component of the NSTP program for two consecutive semesters.
*Each student is responsible for the completeness and accuracy of his/her registration.
B. LATE REGISTRATION
- Late enrollment within two weeks after the opening of regular classes may be allowed under extenuating circumstances and must be approved by the University Registrar, Vice President for Academic Affairs or the President.
- Two weeks after the opening of the regular classes, no further enrolment will be allowed without prejudice, however, to subsequent transfer by an enrolled student from one school to another during the academic year, provided the consent of both schools are obtained.
- As a general rule, inter-school transfer after the enrolment period is discouraged, especially in the case of students who are expected to graduate from a course of study during the school year at the secondary or tertiary levels of formal education. (Sec. 84, 2008 MORPHE).
- Absence from class due to late registration is counted against the allowed number of absences in a class.
C. SUBJECT LOAD
The regular academic load for each student every semester is prescribed in the respective curriculum of all courses printed in the prospectus. Any deviation from the prescribed load should have the prior approval of the Program Head/ Dean and copy furnished to the Office of the University Registrar.
D. OVERLOAD
A graduating student may be permitted, upon the discretion of the Program Head/ Dean, an additional subject load of not more than six academic units preferably during the last term, in excess of the normal load specified in the curriculum of the program for the term. (Sec. 92, 2008 MORPHE). However, it shall not go beyond a total load of thirty (30) academic units for the term and is allowed only once for the entire program. Application for overload will be acted upon on a case-to-case basis.
E. WITHDRAWAL FROM A COURSE
Withdrawal of enrollment is a voluntary action initiated by the student and maybe allowed but must comply with the University’s established policies and procedures. All withdrawal requests must be submitted in writing and processed through the University Registrar’s Office within the official withdrawal period for the applicable term or academic year.
F. CHANGING OF COURSE/CURRICULUM
A student may, with the approval of the Dean and/or VPAA, change course or curriculum. He/she should apply for such change by processing the application form for adjustment of enrolment.
G. CROSS ENROLMENT
No student may enroll simultaneously in two schools without prior approval of the University Registrar and recommendation of the Dean. Violation of this rule will cancel the student’s right to credit units earned in either or both schools.
Cross enrolment is discouraged. However, for valid reasons as determined, and with the prior written authority of the school the student is regularly enrolled in, he may be permitted to cross enroll in another school up to the normal subject load for that particular term. (Section 93, 2008 MORPHE).
Permission for cross-enrolment is issued by the University Registrar upon recommendation of the Dean concerned.
1. Cross enrolment is granted if the applicant is a candidate for graduation during the semester and if the subject requested for graduation is not offered during that semester in the College or when it is in conflict with other subjects.
2. Cross enrolment may be granted to non- graduating students on a case-to-case basis subject to the approval of the Dean.
NEW STUDENTS
- 1. Inquire at the Admissions Office.
- 2. Proceed to the Dean/Program Head for an interview and evaluation of academic records to determine qualification for the program applied for.
- 3. Return to the Admissions Office for the encoding of personal student information and issuance of the enrollment document checklist. A temporary student ID number will be assigned to the student.
- 4. Proceed to the Teller/Cashier to pay the required enrollment down payment.
- 5. Undergo final checking of the Official Receipt and admission credentials at the Admissions Office.
- 6. Submit all required enrollment credentials to the University Registrar’s Office for verification and issuance of the Certificate of Registration (COR).
- 7. Proceed to the Information Technology Systems and Services Management Office (ITSSMO) for student ID photo capturing, ID printing, and access activation.
- 8. Have the Student ID validated by the University Registrar’s Office.
ENROLLMENT FLOW FOR NEW STUDENTS:
TRANSFEREES (from other tertiary schools)
- 1. Inquire at the Admissions Office.
- 2. Proceed to the Dean/Program Head for an interview and evaluation of academic records to determine qualification for the program applied for.
- 3. Return to the Admissions Office for the encoding of personal student information and issuance of the enrollment document checklist. A temporary student ID number will be assigned to the student.
- 4. Proceed to the Teller/Cashier to pay the required enrollment down payment.
- 5. Undergo final checking of the Official Receipt and admission credentials at the Admissions Office.
- 6. Subjects evaluation, advising and encoding with the Dean or the Program Head and issuance of the Certificate of Registration (COR).
- 7. Submit all required enrollment credentials to the University Registrar’s Office for verification and issuance of the Certificate of Registration (COR).
- 8. Proceed to the Information Technology Systems and Services Management Office (ITSSMO) for student ID photo capturing, ID printing, and access activation.
- 9. Have the Student ID validated by the University Registrar’s Office.
PLEASE SEE DETAILED ENROLLMENT FLOW FOR TRANSFEREES
